The online program search function makes it easy to find the right program for your students. Our professional staff is also here to assist you in choosing the type of program that meets your school’s curricular and budgetary needs.
Planning your program
Planning and preparation will help make your program successful. Start the process early as YAV programs are subject to artist availability.
Questions to get you started
1. What type of program are you looking for?
2. When would you like the program to take place?
3. What is your budget?
4. What is the age group of your audience?
5. How many people will be in the audience?
6. What curricular and/or social topics would you like addressed?
Scheduling hours are Monday to Friday, from 8:30 a.m. to 4:00 p.m. Call Michelle Newcomb, School Relationship Coordinator, at 757-961-3737 OR email: firstname.lastname@example.org.
What is a tour? A tour is a set number of programs (3-10) scheduled within a specific time span (2-5 days) and within a specific region. Tours are subject to change or cancellation if the minimum number of programs and/or dates are not met.
Any artist that lives one or more hours travel time from your location may require a tour prior to scheduling your program. If your location is more than 1-hour travel time from an artist’s home city, YAV may need to ensure a tour is scheduled for that artist. you can help ensure a tour by helping us reach out to other schools in your area who might also benefit from hosting your chosen artist.
All tour pricing is subject to change based on number of programs, travel distance, hotel stays, and meals. Please contact Michelle Newcomb, School Relationship Coordinator, at 757-961-3737 if you have any questions.
YAV is dedicated to making arts-in-education experiences accessible to all students, schools, and communities, regardless of their resources. This means that we work hard to raise money and partner with other organizations to provide funding opportunities, discounts, and promotions. We are here to help and will work with your budget!
The fees listed with each program description reflect YAV underwriting support and are approved from June 2018. All fees are subject to change without notice. YAV reserves the right to negotiate a higher fee for any program taking place on weekends, in the evening, or for the general public.
Large audience fee
If the size of the audience exceeds the listed limits a $75.00 fee will be added to each contract per every 100 students admitted beyond the target audience size. If the size of the audience exceeds the listed limits without prior approval sited on contract, the same fee will be assessed post program.
Payment and evaluations
Payments are due on or before the program date. Please do not give payment to YAV artists. Late fees will be applied to outstanding invoices. For your convenience, YAV accepts Visa, MasterCard, and American Express.
Please make checks payable to:
Young Audiences of Virginia, Inc.
420 N. Center Dr., Ste 239
Norfolk, VA 23502
Confirm and prepare for the program
Confirmation will be sent to you within 10 days of scheduling and is considered to be a binding, legal document that serves as the invoice/contract and provides important information regarding the program. Failure to return a signed confirmation does not constitute cancellation of the original verbal agreement.
Please advise the necessary school personnel of the technical requirements listed in the confirmation and of any special notes. If you do not receive your confirmation within 10 days, please notify our office immediately.
It is YAV’s policy that a teacher or other school employee be present in the room or in the performance area at all times during the program. Artists have the right to refuse to conduct a program if a staff member is not in attendance.
Publicity and Documentation
All artists and ensembles listed in YAV’s online program guide are YAV performers, and must be advertised as such in all publicity.
Please be sure to check all schedules and to notify the appropriate staff for all programs. Programs cancelled by the site/contact at any time after the written agreement has been confirmed and issued are subject to full or partial payment of the program fees. Cancellations seven or fewer days before the scheduled program are subject to full payment of the program fees.
Rescheduling or cancellation on the part of YAV or the artist due to illness, inclement weather, or other unforeseen circumstances will entitle the school to either reschedule the program or use a substitute ensemble (subject to the ensemble’s availability).
Rescheduling requests will not be granted on the day of the program. If the YAV artist arrives at the site and is turned away, payment will be due in full and the program will not be rescheduled. The program may be requested, at full price, for an additional date and time. There is a $25 fee when rescheduling is requested 14+ days prior to the program start-date. The fee increases to $50 if rescheduling is requested within 7-13 days of the program start date. The fee increases to $75 if rescheduling is requested within 6 days of the program start date.
If you need to cancel a program owing to weather or other emergencies, please notify YAV as soon as possible. YAV will work with you and the artist to reschedule as applicable. Rescheduling fees may apply.